WEBSITE AND USE OF EMAIL
The website is the Association’s prime means of providing
information to member associations and to the general public on all aspects of
twinning activity, as well as helping to promote international understanding.
The purpose of these notes is to help individual associations to get
information into the site, and to achieve the best results from it.
Use of the
Dorset Twinning Association
The website receives many
visitors, with totals of ‘hits’ regularly reaching in excess of 250 a month.
The website is easily found by anyone searching for twinning links – try
entering the keywords ‘Dorset’ and ‘twinning’ into a Google search. It is
therefore a valuable ‘shop window’ for promoting your twinning association and
providing contact details for anyone wishing to find out more.
make sure that any information that is already on the site is still
relevant to your twinning association and notify the webmaster at
of any changes that need to be made, as it is difficult for one person
to monitor everything that is there and keep it up to date.
If you would like any news or
other information about your twinning association to be included on the Dorset
Twinning Association website, you can:
the copy (preferably in Word format or html) to
Add this last email address to your Distribution
List if you send out newsletters electronically. Please be sure not to send
any material that you do not wish to enter the public domain.
Send any press releases or
newspaper reports to the above email address
Associations are requested to send their annual report of
activities to the Secretary of the Association in electronic format, so that
these can be readily made available on the website, in order that visitors can
see what everyone else has been up to (or what they may have been missing!).
Use of email
Please make sure that there is
a regularly used email address through which your association may be
contacted, as we would like to be able to communicate quickly and efficiently
with individual twinning associations and at the same time save paper!
Note that email addresses will
be used only for the purpose of contacting a twinning association and will not
be passed on to any third party.
If you are concerned about
disclosing your personal email address, you may wish to consider setting up a
mailbox solely for twinning business. This is an easy matter to do, by logging
into your account with your ISP and afterwards configuring this email address
in Outlook Express (or whatever program you use).
All email addresses posted on
the Dorset Twinning Association website will have their ‘@’ symbol removed, to
prevent the automated harvesting of email addresses from the site by spam
originators. It will necessary to replace the ‘@’ symbol when using these
If you communicate with your
membership via a Distribution List, it is strongly recommended for extra
security that you insert the address list as a ‘Blind carbon copy’ (Bcc) so
that others’ details cannot be seen by the recipient.